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Tips for Choosing the Best Property Management Software

February 4, 2020

How much time and energy do you spend managing your properties? How much does it cost your business? Whether you’re a property manager or a real estate agent, you need to find an excellent resource to keep your business organized. 

Property management software is designed to help property managers and real estate agents automate and streamline various daily operations for increased profitability and productivity, while simultaneously enhancing your client’s experience.

An affordable and simple solution, property management software helps managers deal with their tenants, manage their properties, as well as handle accounting and marketing all in one place. Best of all, automating your systems allows you to access all of your information anywhere, anytime, and on any device connected to the internet.

However, with access to so many options, how do you know what management software is the best for your business? Here are a few tips to help you select the best property management software for your business.

Leverage Your Network

Like with anything else in life, word of mouth is an excellent starting point to identify the best software solutions. It’s always a good idea to leverage your network by asking other property managers what platforms and services they would recommend. 

For example:

  • What property management software do they use? 
  • What do they like and dislike about it? 
  • How has the software impacted their daily operations? 

As you find the answers to these questions, you’ll be able to narrow your initial search down. Just be sure to keep in mind that every business has unique needs. Ultimately the software you choose will be based on the requirements of your business.

Identify Your Organizational Needs

You must select a property management software that is the right fit for your needs. Take a moment to consider what you are trying to solve by upgrading to a new software platform. In particular, which challenges are you trying to meet? 

Basic fundamental features for property management software include:

  • Easy to use

The primary function of a property management system is to save you time. First and foremost, you want to select a platform that will automate your time-consuming tasks. Additionally, you want to select a platform that will be easy to implement. Typically, you can ask for a demo or tutorial video, which will allow you to see the platform firsthand.

  • Cloud-based technologies

Cloud-based technology allows you to store all of your data and information in the cloud. Essentially, all of your data “lives” on the Internet. This innovative feature allows you and your staff to access your data and properties from any device, regardless of your location. 

From your rental information and financial reports to managing maintenance requests, all of your information will be secured and stored automatically in the cloud. In addition to increased accessibility and flexibility, cloud-based storage reduces costs while simultaneously providing greater security, backup, and recovery.

  • Full accounting features

When it comes to property management software, high-functioning accounting features and built-in automation are a top priority. Accounting features will allow you to manage invoices, payments, and reconciliation from the office and while you are on the move. Innovative software solutions provide an efficient method to track your daily, weekly, monthly, and yearly financials. With a few simple strokes, you can manage income, track expenses, and run financial reports 

  • Mobile friendly

As a property manager, you often find yourself on the road. The best property management software is mobile friendly. This mobility allows you and your staff to access property and data whenever you need it.

  • Maintenance requests

Maintenance is another core part of property management. With property management software, you can accept and respond to maintenance requests online 24/7. You can establish parameters for emergency requests to avoid after-hours calls. Additionally, you can provide status updates to tenants and property owners, assign tasks to your maintenance staff, and establish a clear paper trail of all requests and projects completed.

  • Support and security

The best software platforms provide reliable support and sophisticated data security. You can rest assured knowing all of your data and information are safe and secure from prying eyes.

Airlist Property Listing Solutions

If you’re looking to upgrade your software, Airlist provides innovative property listing solutions that allow you to publish your real estate listings on every property portal. Easy to access and fast to edit, Airlist helps you manage all of your listings from one convenient place.


Contact a member of our team to schedule your free demo today!